DocPrime

Right tool for Document Management Solution with flexibility in meeting any organizations requirement for Document Management..

Revolution in Managing Documents with Quality... Documents are the vital for any organization, plays a key role in the exchange of information within companies. Each file with its own life cycle is created with highly ad vanced tools and techniques, modified and continuously processed. Continuous versioning of files and tracking of all changes in the history of files must be kept accurately.

DocPrime plays a key role in rationalizing distribution, management and retrieval of all files aiding in rapid access to informat ion and effective application of knowledge in today's competitive business environment. It challenges the requirements with varied features for all levels thus promising the absolutes of quality in file management.

Safe Storage!

Data Vault System
The DocPrime ensures a well-secured storage level by providing a Centralized data Vault System, where file integrity is assured and all the changes to it are monitored, cont rolled and recorded. The storage level consists of physical files stored in the DocPrime data vault and meta data stored in the DocPrime database. The meta data is stored in DocPrime database, which also tracks Data vault locations and status. DocPrime has the ability to encrypt file names that restricts users to access the physical files in the Data Vault Server and the RDBMS directly, irrespective of exclusive permission authentication.

Access Controls
DocPrime facilitates Controlled Access and secures information of files throughout the enterprise. Access is restricted to users on a file level as well as on a process level basis, where the permissions are customized matching the process needs and the requirements of the users. Thus all files in DocPrime are protected by an integrated authorization concept that restricts unauthorized attempts to access information.

DCheck In / Check Out
The Data vault and the DocPrime database use Check In/Check Out functions for authorized access to files where each file can be individually checked out for processing. Users have to 'Check-Out ' files from the vault for making modifications on them. After completion they can 'Check- In' the files back to the vault.

Version Control
The Version control provided by the DocPrime ensures that the changes are versioned automatically. It also provides completely maintained versions of all records related to files. The system facilitates any time reference to the versions.

File Organization
DocPrime aids in organizing and relating files for efficient access and management of all information.

Folders
DocPrime provides a systematic approach to create folders for storing the files. A folder can have any number of sub folders and all these folders are grouped under a category, the user enjoys individual access rights based on the folders and sub folders

Indexing
DocPrime Provides indexing facility for files, which can store the index attributes or Meta data. The user can define several indexes for a category Index fields can be created based on the specific needs of the user / organization and the index values are stored with the file.To make indexing simple Docprime provides Template facility. User can create templates for an Index with selected index fields and store values in that . While indexing the file user can simply apply the index values and the additional information for the file.

     Search DocPrime provides a comprehensive set of search capabilities for retrieval of data.Search can be executed based on . User-defined criteria . Attributes or Meta Data . Folders

Scanning Utility
DocPrime Provides scanning to scan your paper documents and store like other files. The scanned documents also indexed the same way like other files.

Audit Trail
DocPrime effectively maintains File Audit Trail. Therefore the  changes status of users and files are meticulously logged so that it is easy to track the informat ion regarding  status of a user or a file.

User Focused System
DocPrime focuses on a wide range of users that include Super Users / Administrators ent it led with complete access, high level users with limited access and regular rest ricted to search and view information.

Administator: The Administ rator has the permission to create users, assign user roles, Process rights, File Rights and Folder Rights.

High Level Users: The DocPrime entitles license for User's who actively handle files and documents, to create, check in, check out , view, modify, to define attributes, search, read and edit information.
Regular Users: User who are just entitled to Search and view files.

Security and Permissions
Protects your files by providing the Data Vault System, ensuring security. . File name encryption is an added feature that safeguards the identity of your files. . Permission controlled access with its integrated authorizaton concept ensures optimum security for all files in DocPrime. . DocPrime give alerts to System Administrator on bulk check out ,mass deletion of files, long delay in checking in files etc.

Benefits
Ensures your company that the latest version of a file is available to all users . DocPrime facilitates you to scan all paper documents and store along with your file providing total cont rol of all documents. . Reduces print ing, copying and dist ribut ion of files, ensuring Time Cost benefits effectively. . User-friendly search features initiate more work in less time, decreasing project cost , increasing productivity. . DocPrime is designed in such a way that a designer concent rates only on his domain effectively instead of handling other administrative tasks. . Promises your organization special recognition among competitive business arena by providing qualitative file management

Technology
DocPrime is a cross-plat form, Database independent web based system using J2EE, XML technologies, can be deployed on any J2EE compatibility servers.